Chaminade College Preparatory
  • West Hills, CA, USA
  • Full Time

Chaminade College Preparatory seeks an experienced, efficient and organized administrative assistant to join our Registrar and Admissions team. 


Deadline for Submission of Applications

This position is open until filled. We will begin reviewing applications immediately.


The Position Representative Duties

This position reports to the Registrar and the middle school Admissions Director but also supports the admissions offices at both campuses, as needed.  


Registrar's Office Duties

Assists Registrar with department duties including; acquiring, maintaining, storing, analyzing, and dispersing data pertaining to student biographical and academic records, enrollment, report cards, transcripts, student withdraws/transfers, course requests, and other tasks as related to the Registrar department, including reconciliation of department accounts.

Admission's Office Duties

Assists Admissions Director with admission programs and database maintenance.  Prepares applications for review, assists in preparation and mailing of acceptance and scholarship letters.  Helps maintain applicant database.  Assists in preparation for middle school admissions presentations and events.  Performs other administrative support duties related to the admissions office.

Performs other duties as assigned.


Minimum Education and Experience Preferred

Qualified candidates should have a combination of education and experience equivalent to the following:

  • Associate's degree or higher preferred.
  • Previous administrative support experience in a school setting preferred.
  • Previous experience in a registrar or admissions office preferred.
  • Blackbaud Education Edge experience preferred


Required Knowledge, Skills, and Abilities

  • Able to support Marianist philosophy and School core values and goals.
  • Proficient in database software
  • Proficient in MS Office applications, and email communications
  • Excellent typing/keyboard skills
  • General accounting skills
  • Ability to manage multiple timelines and tasks with attention to detail
  • Ability to work well under pressure in a fast paced environment
  • Ability to handle confidential and sensitive information in a professional manner
  • Excellent interpersonal as well as written and verbal communication skills
  • Ability to foster and maintain effective relationships with members of both campuses


Salary and Benefits

This is an hourly (non-exempt) position.  The salary for this position will be commensurate with experience.  Chaminade employees enjoy a competitive employee benefits program including medical, dental and vision coverages, life insurance, long-term disability insurance, flexible spending accounts, retirement plan contribution, and voluntary supplemental life insurance and long-term care coverages.


Application Process:

Applications are only accepted though our online application system at:  Applicants will be asked to upload a resume and cover letter before completing their online application.


Please call the Human Resources office at (818) 366-9284 if you require assistance or accommodation in order to complete the application process.


About Chaminade

Chaminade is an independent co-educational Catholic school serving students in grades 6-12 at our two beautiful campuses located in the San Fernando Valley area of Los Angeles.  One of the best things about Chaminade is our strong sense of family. We work together, play together, and pray together. We are a family, a community committed to the success and well-being of each and every student. 


Chaminade collaborates with the families it serves to provide a challenging, Catholic education for young men and women in the Marianist tradition. This tradition, grounded in the values of Jesus, educates the whole person while emphasizing family spirit in a nurturing, caring environment, attentive to the moral, spiritual and religious development of students. Chaminade prepares college-bound students throughout their middle and high school years in a rigorous program of academic excellence. Students from a diversity of cultural, religious and economic backgrounds come together for an active and varied curricular and extracurricular program.

The mission of Chaminade College Preparatory is to form morally aware and academically capable people to be outstanding contributors to the future.


Equal Employment Opportunity

Chaminade College Preparatory is an equal opportunity employer.  Applicants for employment are considered without regard to race, color, national origin or ancestry, gender, age, marital status, physical or mental disability, or genetic information, or other basis protected by law for employment in a Catholic school.  Applicants who need an accommodation in order to participate in the recruitment and hiring process should contact the human resources department in order to discuss reasonable accommodation.

Chaminade College Preparatory
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